e. How do I include accents and special characters in the abstracts and titles?
The repository software supports the ISO 8859-1 character set (this includes the numbers 0-9, upper- and lower-case letters A-Z, and standard English punctuation). Although you may take advantage of the complete character set, we recommend you consider not using special characters as these as these may inhibit user searches, both on the web and on the site. For a list of commonly used special characters and HTML commands, click here.
f. I want to provide a citation that is different from the automatically generated one provided by Trace. How can I do so?
When uploading a submission, use the Recommended Citation box toward the bottom of the submission form to customize the citation.
g. Can I post related files (sound clips, data sets, etc.) alongside the published article?
Yes. TRACE refers to these supplementary items as Associated Files. You will be prompted to submit Associated Files when you upload your submissions. The name of the files you upload will appear on the web site along with your short description of it. Viewers must have the necessary software to open your files; that is not provided by the bepress system. Please be sure that there are no permissions issues related to the use of the associated material. Sometimes, especially with images, you must write a letter seeking permission to use the material before it can be posted. Also note that where possible, items such as images, charts and tables that are referenced in the document (or otherwise an integral part of the document) should be included directly in the article itself and not posted just as associated files.
h. I have more than one file – how do I upload them?
At the end of the submission form, check the Additional Files to add files after the initial upload. Each additional file added will have a separate link and unique URL in TRACE.
i. How do I submit a multi-part file, such as multiple chapters for a book?
Combine all the sections together as one Microsoft Word file or PDF file and submit your work this way. To make one PDF file from multiple files, open the first PDF file, then choose Document>Insert Pages from Acrobat’s menu to insert the second file (indicate that is should go after the last page of the first file), and repeat for all documents. The result will be one compound PDF file which may then be submitted. If you feel that one large PDF file might be too large for some people to download, we suggest that you submit the consolidated file as the full text of the article, and then upload the separate chapters or sections of the document as Associated Files. These files will appear on the web page alongside the complete document. For more information about uploading associated files, see above.
j. Is there a recommended video file format that preserves the video’s integrity while also providing ease of use for the end user?
There is no “ideal” video format, but the recommended formats for TRACE include: .avi, .mov, .mpg, .mpeg, .mp4, or .qt. However, .mp4 is a good option because it will run on a number of different media players, making it much more accessible for the end user.
k. How do I revise a submission?
To revise a submission:
- From the My Account page click Submission Management.
- In the list of pending submissions, click the title of the article you want to change. (If you are revising a published submission, click on the Published Submissions link the top left and select the title of the article from the resulting list).
- Click Revise Submission from the list in the top left.
- Enter your changes in the Revise Submission form, and click Submit at the bottom of the page to submit your changes. (You only need to modify the portion of the form that corresponds to the changes you wish to make).
- If you are revising a pending submission, you may continue with the publication steps if appropriate. If you are revising a published submission, be sure to click the option to Update the site to incorporate your changes to the web pages.
Email TRACE – firstname.lastname@example.org
For further information on a particular topic, you may contact the appropriate librarian liaison from the following page: Subject Liaison Librarian
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