May 2010 Board Meeting Minutes

ETLA Board Meeting
Monterrey Restaurant
May 6, 2010

Chris Durman, Presiding
Susan Poorbaugh, Treasurer
Susan Simmons, VP/President-Elect
Becky Smeltzer, Newsletter Editor

I. Welcome: Chris Durman welcomed everyone to the meeting at 11:00.

II. Minutes: The minutes from the April 22, 2010 meeting were approved with revisions after a motion by Chris Durman and a second by Susan Poorbaugh.  The board agreed to include meeting attendees in the April 22, 2010 minutes and future minutes.

III. Treasurer’s Report:  April 2010 Financial Statement

Balance                                                                 $1,287.04


Member Dues                                                   30.00

Rothrock Dinner

4/15/10                                                                155.00
4/20/10                                                                  40.00
4/22/10                                                                  20.00
4/29/10                                                                180.00                                                   $  425.00



Rothrock Dinner
Includes gratuity & speakers’
Dinners                                                                393.48
Donna Braquet Refund                                        20.00                                                   $   413.48

Balance as of April 30, 2010                                                                          $1,298.56

ETLA was close to a break even for the Rothrock Lecture.

IV. Old Business

  1. Rothrock Lecture
  2. Afterthoughts: The lecture was well-arranged and the restaurant was great.  The board gave kudos to Susan S. for her work in planning the lecture.
  3. We may want to provide nametags to the attendees next year.
  4. Photos: Susan S. has asked Peter to post the photo of Karyn and Tricia on the Rothrock page.  Susan S. will choose a few other group photos to post as well.
  5. Website update
  6. Thank you to Peter, Susan P. and Susan S. for their work on the webpage.
  7. Chris will give the last two Rothrock lecture titles to Peter for the webpage. There was no Rothrock Lecture in 2007.

V. New Business

A. Membership survey for programming suggestions‐tennessee‐library‐association‐survey
1. Nineteen people have taken the survey as of 05/06/2010.
2. We’ll discuss the results at the next ETLA Board meeting in June.

B. Nominations for ETLA Vice‐President/President Elect, Secretary, and Newsletter Editor.
The group brainstormed possible candidates for the positions. We will try to include two candidates for each position. Board members will call the potential candidates this week. The ballot will need to go out in May, so that the election can be completed by June 1. The new and outgoing board members will attend the board meeting in June.

C. Results from brainstorming strategies to increase attendance:
1. Chris has met his ETLA goal for the year which was to increase attendance at ETLA
programs. Susan S showed a quick table of the year’s programs.

ETLA Programs 2009-2010
Day, Date Topic Location Attendees Notes
Thursday, 10/1/2009 Book Brag Carpe Librum 15 Social
Thursday, 11/12/2009 Mehra & Pepin Grants Powell Shoney’s 18 Educational
Wednesday, 1/27/2010 OSTI Databases & Federated Search Products (Joint with KAHSLC) UT Health Science 19 Educational
Thursday, 4/22/2010 Rothrock Lecture Puleo’s Grille 22 Social/Educational
  1. Keep the meetings outside of libraries. People seem to enjoy meeting at restaurants.
  2. Plan the schedule much farther in advance. Peter has a calendar he can use on the website.
  3. Have the brochure ready for the 2011 TLA conference. (increase membership)

D. Other informal programs in the Spring
1. Agee Crash Bash, Tuesday, May 18 at 7:00 PM at the Checkered Flag Sports Bar, Emory Road and
Clinton Hwy.
2. Elijah Wald is still a possibility. Chris will continue to work on this.

E. Other new business
1. Calendar for 2010‐2011
a. First meeting in late September or early October b. Second meeting in early November
c. Third meeting in February
d. Rothrock Lecture during the third week of April

2. Programming Brainstorming
a. First program to kick off the year – Book Bash. Have it at the Downtown
Grill & Brewery in the glassed‐in area.
b. February meeting – joint meeting with school library media specialists.
Sean McCollough is an area children’s musician. This program might also attract public librarians
looking for summer reading program performers.
c. Possible Rothrock topic: Kindles and Nooks and their impact on libraries…digital books

VI. The meeting adjourned at 1:05 pm.