PUBLIC RELATIONS AND PRESS SUBGROUP OUTLINE

PUBLIC RELATIONS FILE 1967-1984 (4.3 cu. ft.)

Description: This file contains correspondence, memos, notes, etc. primarily public relations in nature, to and from Baker, his staff, and/or his family. Included are such things as thank you notes, congratulation letters, requests for Baker's autograph, visitor's guest registers, and photograph requests. Throughout the earlier part of Baker's three terms, public relations files were marked and filed according to a four digit code; when present these codes have been retained (in parentheses) after the folder title. This file is an integration of files from various time spans and of individual folders that were not in any arrangement when they arrived here for processing.

Arrangement: Folders are in alphabetical order by general subject, thereunder, most are in chronological order. Some documents within folders are also in chronological order.

Box 120. Public Relations File

Box 121. Public Relations File

Box 122. Public Relations File

Box 123. Public Relations File

Box 124. Public Relations File

GIFT FORMS 1979-1984 (0.4 cu. ft.)

Description: In June 1979, in order to comply with the revised Senate Ethic Rules, Baker began to log all gifts received in his D.C. and Tennessee offices. This file is made up of gift form memos that were completed by various staff members and then given to Lura Nell Triplett (the staff person in charge of the gift forms). Information on the form includes: name of staff completing form, date, givers name and address, type of gift, estimated value, occasion, and actual recipient (if not the senator). Occasionally, a card or note is included with the form. There is only one form in this file for 1984 and not many for 1983.

Arrangement: Folders and documents within folders are in reverse chronological order.

Box 124 (cont.). Gift Forms

INVITATIONS 1967, 1973-1979, 1981-1984 (8.5 cu. ft.)

Description: This series is divided into two subseries: invitation folders and an invitation card file. The invitation folders contain invitations to Baker and/or his staff and family along with replies, notes, memos, and other attachments relating to the event. There is one folder (1967) of invitations from Baker and one folder (1983) of invitations endorsed by Baker. The quantity and type of invitation file in this collection varies greatly from year to year; though there are some invitations from the 1960's and 1970's, 75 percent of the invitations are declined invitations from 1983.

The card file covers only 1973-1975 with only a few cards for 1975. The cards are hand completed forms containing the following information about each invitation Baker received: the dates, organization, extended by, place, status, final decision, and type of event.

Arrangement: The invitation folders precede the card file and each is generally in chronological order. The invitations folders for 1983 and 1984 are organized by location of event: out-of-state, Tennessee, and Washington, D.C. and thereunder, chronologically. Invitations within folders are generally in chronological order by date of event.

Box 125. Invitations - 1967-1981

Box 126. Invitations - 1983

Box 127. Invitations - 1983

Box 128. Invitations - 1983

Box 129. Invitations - 1983

Box 130. Invitations - 1983

Box131. Invitations - 1984

Box 132. Invitation Card File - 1973-75

  1. Fall 1973
    Sept. 1973
    Oct. 1973
    Nov. 1973
    Dec. 1973
    Jan. 1974
    Feb. 1974
    Spring 1974
    March 1974
    April 1974
  2. May 1974
    Summer 1974
    June 1974
    July 1974
    Aug. 1974
    Sept. 1974
    Fall 1974
    Oct. 1974
    Nov. 1974
    Dec. 1974
    Anytime 1973-1975

PATRONAGE FILE 1968-1974 (1.7 cu. ft.)

Description: These files are primarily comprised of letters from people asking for Baker's support/recommendation for themselves or someone they support. Baker's replies to the person and recommendations to the agencies are often attached. Resumes, clippings and other background information is sometimes included. Some folders also contain lists of nominees or lists of those already in the position. Some similar types of documents can also be found in the recommendation and nomination file.

Arrangement: Folders are in four groups: 1) White House, 2) U.S. Departments, 3) U.S. Boards, Commissions, Agencies, Etc., and 4) Tennessee. Folders within each group are in alphabetical order by name of agency (or by the key word within the name of the agency) with miscellaneous folders at the end of the group. Documents within folders in the first three groups are generally in alphabetical order by surname.

Box 133. Patronage File

Box 134. Patronage File

RECOMMENDATIONS AND NOMINATIONS FILE 1967-1983 (0.9 cu. ft.)

Description: This file contains letters from and about individuals asking for Baker's recommendation or support, resumes, Baker's replies, his letters of recommendation, lists of nominees, and background information on the people being recommended or nominated. They deal with both official and unofficial recommendations and nominations; most concern job recommendations but other types of recommendations are included such as a recommendation of a marching band to be in a parade. Many of these folders appear to have belonged to Tom Griscom, Baker's press secretary. Similar records can be found in the Patronage File.

Arrangement: The general recommendations and nominations folders are arranged chronologically at the front followed by the folders of recommendations and nominations for specific positions in alphabetical order.

Box 135. Recommendations and Nominations File

PRESS FILE 1967-1984 (1.3 cu. ft.)

Description: Folders contain correspondence, memos, notes, transcripts, clippings, and schedules concerning Baker's interaction with the press including radio, television, newspaper, magazines. Also, included are a few folders relating to Baker's newsletter.

Arrangement: Folders are grouped by various categories such as the type of media (TV, newspaper, etc.) or location (D.C., TN, national) and thereunder, arranged chronologically.

Box 136. Press File

Box 137. Press File and Clippings File

CLIPPINGS FILE 1966-1968, 1977-1982 (0.5 cu. ft.)

Description: These clippings are from newspapers across the country and, usually though not always, are about Sen. Baker. Many were beginning to deteriorate and have been photocopied (onto acid free paper). The originals were not retained. Other files of clippings can be found in the campaign files. The card index gives the subject and the date of the article so articles could be found in the chronological file; it covers articles from 1967-68 though not all of the articles in the card index are in this collection.

Arrangement: Clippings are in chronological order. The card index is in alphabetical order by subject.

Box 137 (cont.).

SPEECHES AND STATEMENTS FILE 1974-79, 1983 (0.6 cu. ft.)

Description: Included in this series are copies of speeches and statements given by Baker at various events and on a variety of topics. A few copies of speeches given by other people and some drafts, notes, attachments and other related materials are also included.

Arrangement: Folders are in chronological order by beginning date.

Box 138. Speeches and Statements File

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