Digital Reserve Meeting 5.8.00

Announcements:

Anthony Smith contacted InfoTrack to inquire if the Libraries could copy

the URL for electronic PDF files in their database to our Reserve short

bib records and if we could download the PDF file to our server for

reserve list. InfoTrack consented for the Libraries to use their

electronic documents and link to the existing URL's. They assured Smith

that a URL for a specific article remains constant for an approximate

semester period.

The Music Library is making broad steps toward eliminating their paper

reserve collection. They are assessing what courses will need electronic

reserve this fall and seeking copyright permissions for the requested

article. All faculty members are required to return reserve requests by

August 1. Music will discard paper copies of the reserve materials that

are online.

Discussion:

Smith inquired as to what questions should the UTK Library representatives

ask the digital reserve team at Georgia and Virginia.

The topics brought were:

Are they adequately staffed?

What kind of volume do they receive?

Do they set a request limit?

How do they handle copyright?

How do they weed their expired materials?

Do they keep any records?

How do they name their files?

What format do they prefer?

How do they communicate with the faculty?

How do they communicate with the students?

Do they use OCR (Capture)? And is Capture worth the expense?

Do they maintain a reserve web site?

Do they keep the paper copies of digital files?

A copyright stamp is available through the Adobe custom stamp tool in

Acrobat. Smith has created a stamp that is available for import from the

digital reserve directory on Castor in the copyright folder. Detailed

instructions are available from the Digital Reserve staff web page.

Durman, Venearo, and Roberts will collaborate in instigating a public

digital reserve web page for fall semester.

allie