HOLIDAY AHEAD--Please adjust work schedules accordingly.

With the Spring holiday approaching, team leaders, unit heads, and staff should familiarize themselves with the following information regarding holidays and leave without pay.

Employees must be in pay status before and after a holiday to receive holiday pay. To be in pay status, an employee must work or be on approved leave with pay. Employees may not take leave without pay the day before or after a holiday and still receive pay for the holiday.

The Spring holiday should be recorded on time reports on Friday, March 21, 2008 unless the employee does not work on that day and would need to defer to another day.

PLEASE NOTE THE HOLIDAY/OVERTIME POLICY:

If possible, team leaders/unit heads should arrange employees’ work schedules so that total hours (hours worked plus holiday hours) do not exceed forty (40) for the week of March 17th. If total hours worked plus holiday hours exceed forty (40), for the week, employees must be paid at the rate of one and one-half times their regular hourly rate for the amount of overtime worked or be granted compensatory time off at the rate of one and one-half times the amount of overtime worked. Compensatory time must be taken during the same pay period in which it is earned. All overtime must be approved by the team leader.

Flex time employees should observe the following:

The holiday should be recorded on the day that it actually occurs unless the employee does not work on that day.

There are examples below of flex schedules, however if your schedule is not listed and you have questions on how to record your time, please get in touch with Cheryl Drain in the LP&P office. Please remember the schedules that were turned into LP&P is your work schedule and you must follow those hours.

Examples:

Employees who are scheduled to work four 10-hour days, Monday-Thursday, should record 10.0 for the holiday and defer to an actual work day. Employees who are scheduled to work four 10-hour days, Tuesday-Friday, should record 10.0 for the holiday. Team leaders/unit heads should adjust employees’ work schedules for that week.

An employee with a work schedule of four 9-hour days and one 4-hour day should record 9.0 hours for the holiday if it occurs on a nine hour day. If the holiday occurs on a day when the employee is normally scheduled to work 4.0 hours or on a day when the employee is not scheduled to work, 4.0 hours should be recorded for the holiday, and the employees should take the other 4.0 as Deferred Holiday on a workday, the team leader/unit head should adjust the employee’s work schedule for that week.

If you are a flex time employee only if your schedule has been approved by your team leader and associate dean, and your approved request is on file in Library Support Services.

Regular part-time employees should observe the following:

A regular part-time employee (50% FTE) should record for the holiday the number of hours that he/she is normally scheduled to work or average hours worked per day (normal week divided by 5), whichever is greater. If the holiday occurs on a day the employee is not scheduled to work, he/she should record the average hours worked per day. Team leaders/unit heads should adjust the employee’s work schedule so that hours worked plus holiday hours for the week total 20.

If you have any questions concerning this policy, call Cheryl Drain at
Library Support Services, ext. 4424.