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The University of Tennessee

Special Collections Library: University Libraries

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Special Collections Policies

General Policies

  • All patrons must fill out a registration form and return it to the staff member at the Reference and Information desk.
  • Patrons are allowed to bring laptops, notes, pencils (no ink), and paper into the reading room, but must place all other items in the lockers provided.
  • Mobile phones must be turned off in the reading room.
  • Eating, drinking, and the use of tobacco are prohibited in the reading room.
  • Pencils are available in the reading room and should be used when taking notes from materials.
  • Materials should be maintained in the order in which they are received by the researcher.
  • Materials should be consulted only in the reading room, and arrangements may be made to reserve material for the following day.

Reproduction Polices

Requests for permission to photocopy materials in the collections are considered by Special Collections staff on a case by case basis; no copies may be made without permission of the staff. Copies of entire books or manuscript collections are not permitted. The use of personal photocopies or scanners to copy materials in the collections is not permitted without express permission from the Head of Special Collections. Photographs may be made of selected pages of books, manuscripts, maps, ephemera, newspapers, prints, or photographic images. Please consult with the staff member at the reference desk regarding the proper procedure. Deposit of copies (xerox/photographic) in another repository is prohibited, unless expressly consented to in written form by the Head of Special Collections.

Patrons wishing to photocopy or otherwise reproduce items contained in the Library's manuscript collections must fill out a copyright release form. (PDF file) This form is also available in the Special Collections Reading Room.

Patrons wishing to obtain scans of any items must fill out a scan request form. (PDF file) This form is also available in the Special Collections Reading Room. Requests will be denied if the material is deemed to be too fragile to withstand scanning or if more than 10 scans are requested at one time. To make arrangements for processing a large request, please contact the Library.

Photocopying Restrictions Notice

Persons who wish to photocopy from the collections listed below must first obtain permission from these grantors. Users should note that permission to photocopy does not grant permission to publish.

MS-1500: James Agee-David McDowell Papers
The James Agee Trust
(c/o The Wylie Agency)
250 W. 57th Street, Suite 2114
New York, NY 10107
Phone: (212) 246-0069
Fax: (212) 586-8953
E-mail: Paul.Sprecher@post.harvard.edu

MS-1887: David G. Farragut Papers
Sue Stuhl
P.O. Box 22190
Farragut, TN 37933
Phone: (865) 966-7057
Fax: (865) 675-2096

MS-1888: Alex P. Haley Papers
Paul T. Coleman
212 Peters Road, S.
Knoxville, TN 37923
Phone: (865) 690-5566

Citations

When citing the Library as the institution holding a source employed in research and publication, this is the standard form suggested: [Identification of Item], Collection name and number. University of Tennessee, Knoxville, Special Collections Library.