Storage/Preservation Shelving Plan

(prepared by Dale Gray, Linda Phillips, Joe Rader, David Reaves, Deborah Thomas)

For ongoing shelving of materials in the Storage and Preservation collections, we are creating an additional library "collection," Storage 2. Storage 2 will be a second storage call number sequence will be shelved on the third floor of Hoskins library. The "Closed Stack" designation in Horizon will include Storage 1, Storage 2, Preservation and Brittle Books awaiting decisions in Hodges 310. Shelving of the Storage 2 materials will begin immediately following the Preservation collection; materials will be spread in call number order across all remaining available shelves to the beginning of the existing Storage collection for Agriculture-Veterinary Medicine.

We will do the following to implement the plan:

1. CDM will create a spreadsheet identifying the initial items to be placed in Storage 2. The list will include title, call number, holdings, current location, and linear feet of items to be moved. Items will include Storage 2 materials temporarily shelved on the ground floor of Hoskins, materials identifed as Storage in the existing Preservation collection, and any other materials in the Hoskins third floor stacks that are not currently designated for Ag-Vet Med, Music, Preservation, or Storage 1.

2. CDM will collaborate with Library Support Services to remove withdrawn materials from Hoskins.

3. Circ Services will provide measurements for items on the list.

4. CDM will clean the shelves in Storage and Preservation before materials shifting begins.

5. Circ Services will determine appropriate shelving space to be allocated for each class number in Storage 2.

6. CDM and Circ Services will collaborate on shifting of materials.

7. Once materials have been moved into Storage 2, CDM will provide a list for Cataloging to update the materials location in the catalog.

8. Cataloging will update the catalog.

9. CDM will label materials in Storage 2, so that they can be returned to the correct collection after circulating.

10. CDM and the Preservation Matrix will design procedures for future transfer of materials into the Storage and Preservation collections.

11. Circulation will retrieve, shelve, and shift materials in Storage 1 and 2 as necessary. Special Collections will retrieve and reshelve materials requested from the Preservation Collection. CDM will shift and shelve materials in the Preservation collection as necessary.