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Love Your Data Week: It’s the 21st Century — Do you know where your data is?

Knowing how to manage, share, and protect your research data is crucial to your academic and professional success.

Follow us during Love Your Data Week, Feb. 8-12. We will guide you through five activities to help get your data organized, secure, and ready for write-up, sharing and reuse.

GOOD PRACTICE
Have a plan for organizing your data. This usually includes a folder structure and file naming scheme (plan). Easier said than done, but check out the tips below!
phd052810s_storyinfilenames

Source: http://www.phdcomics.com/comics/archive.php?comicid=1323

Things to Avoid:
phd101212s_finaldoc

Source: http://www.phdcomics.com/comics/archive.php?comicid=1531

Google “bad file names” and browse through the images for entertainment

TODAY’S ACTIVITY

If you don’t already have a folder structure and/or file naming scheme, come up with one and share it. Some good practices are described below.

  • Be Clear, Concise, Consistent, Correct, and Conformant
    • Discuss as a team to decide on a scheme that works for the whole group
  • Make it meaningful (to you and anyone else who is working on the project)
  • Provide context so it will still be a unique file and people will be able to recognize what it is if moved to another location.
  • For sequential numbering, use leading zeros.
    • For example, a sequence of 1-10 should be numbered 01-10; a sequence of 1-100 should be numbered 001-010-100.
  • No special characters: & , * % # ; * ( ) ! @$ ^ ~ ‘ { } [ ] ? <>
    • Some people like to use a dash ( – ) to separate words
      Others like to separate words by capitalizing the first letter of each (e.g., DST_FileNamingScheme_20151216)

  • Dates should be formatted like this: YYYYMMDD (e.g., 20150209)
    • Put dates at the beginning or the end of your files, not in the middle
      OK: DST_FileNamingScheme_20151216
      OK: 20151216_DST_FileNamingScheme
      AVOID: DST_20151216_FileNamingScheme
  • Use only one period and before the file extension (e.g., name_paper.doc NOT name.paper.doc OR name_paper..doc)
  • Learn more at: http://loveyourdata.wordpress.com

    Love Your Data Week: Keep your data safe

    Knowing how to manage, share, and protect your research data is crucial to your academic and professional success.

    Follow us during Love Your Data Week, Feb. 8-12. We will guide you through five activities to help get your data organized, secure, and ready for write-up, sharing and reuse.

    GOOD PRACTICE

    Follow the 3-2-1 Rule:

  • Keep 3 copies of any important file (1 primary, 2 backup copies)
  • Store files on at least 2 different media types (e.g., 1 copy on a hard drive and a second on tape or in the cloud)
  • Keep at least 1 copy offsite (i.e., not at your house or on campus)
  • Things to Avoid:

  • Storing the only copy of your data on your laptop or flash drive
  • Storing critical data on an unencrypted laptop or flash drive
  • Saving copies of your files haphazardly across 3 or 4 places
  • Sharing the password to your laptop or cloud storage account
  • TODAY’S ACTIVITY

    Data snapshots or data locks are great for demonstrating the provenance of your data from collection through analysis and write up. They also save you time in case you make a mistake in cleaning or coding your data. Taking periodic snapshots of your data, especially before the next phase begins (collection or processing or analysis) can keep you from losing crucial data and time if you need to make corrections. These snapshots then get archived somewhere safe (not where you store active files) just in case you need them. If something should go wrong, copy the files you need back to your active storage location, keeping the original snapshot in your archival location. For a 5-year longitudinal study, you might take snapshots every quarter. If you will be collecting all the data for your study in a 2-week period, you will want to take snapshots more often, possibly every day. How much data can you afford to lose? Oh, and (almost) always keep the raw data! The only time when you might not is if it’s easier and less expensive to recreate the data than keep it around.

    Instructions: Draw a quick workflow diagram of the data lifecycle for your project. Think about when major data transformations happen in your workflow. Taking a snapshot of your data just before and after the transformation can save you from heartache and confusion if something goes wrong.

    Learn more at: http://loveyourdata.wordpress.com

    Lunch and Learn Discussion Series

    The UT Libraries Diversity Committee, in conjunction with the Office of the Vice Chancellor of Diversity and Inclusion, hosts a series of lunchtime discussions to facilitate comfortable dialogue about diversity and inclusion. Lunch and Learn invites students and other members of the campus community to talk openly but respectfully about complex issues that impact their lives and their campus experience.

    Religion and Civility
    Noon, Wednesday, February 17
    , 605 Hodges Library

    Rosalind Hackett, professor and head of the Department of Religious Studies, will facilitate a discussion on religion and civility in a diverse landscape of beliefs. Hackett studies the religions of Africa, especially Pentecostalism. She has worked extensively in Nigeria and has published on Muslim-Christian conflict.

    Knoxville during the Civil Rights Era: film screening Feb. 21

    The documentary film Say It Loud: Knoxville During the Civil Rights Era will be screened at the University of Tennessee’s John C. Hodges Library on Sunday, February 21. The public is invited to this free screening at 2 p.m., in the Lindsay Young Auditorium.

    Featuring rare, historic footage of African American life during Knoxville’s civil rights era, Say It Loud offers a glimpse into the early protests and marches in downtown Knoxville and Cumberland Avenue during the early 1960s.

    The film screening is one of many events surrounding The Big Read, the community-wide reading initiative hosted by the Knox County Public Library. This spring’s program is based on Ernest J. Gaines’ award-winning novel, A Lesson Before Dying. A Lesson Before Dying is the story of two young men who teach each other the lessons they need in order to face their futures — one, a disheartened young teacher; the other, a man sentenced to death for a murder he did not commit.

    Affiliated community events include lectures, book discussions, a concert of spiritual songs, and a forum with community leaders. From February 24 through March 13, UT’s Clarence Brown Theatre will offer performances of the Romulus Linney play based on the novel, including a “Pay What You Wish Night” the evening of February 24. Read more about A Lesson Before Dying and events open to the entire community at http://clarencebrowntheatre.com/a-lesson-before-dying-programs/.

    Say It Loud was edited by Louisa Trott from films clips held in the Knox County Public Library’s Tennessee Archive of Moving Image and Sound. The Friends of the Knox County Public Library provided funding for the project. The UT Libraries is pleased to offer a venue for screening and discussing this important film.

    Poet Kenneth Pobo at UT’s Writers in the Library, February 8

    PoetrySpring_Feb8_newsThe University of Tennessee continues a semester-long celebration of poetry with a reading by Kenneth Pobo on Monday, February 8. The event is part of the university’s Writers in the Library readings series. The public is invited to a free reading at 7 p.m. in the Lindsay Young Auditorium of UT’s John C. Hodges Library.

    Kenneth Pobo is professor of English and Creative Writing at Widener University. He has published more than 25 books or chapbooks of poetry and fiction. His new poetry book is Bend of Quiet, Blue Light Press, 2015.

    Pobo is the winner of the 2009 Main Street Rag Poetry Chapbook Contest, the 2011 Qarrtsiluni Poetry Chapbook Contest, and the 2013 Eastern Point Press Chapbook Award.

    While on campus, Pobo will hold an author chat with UT students on “how to make your chapbook count” at 2 p.m., February 8, in 1210-1211 McClung Tower. (A chapbook is a small printed collection of poetry, often centering on a specific theme.)

    Pobo’s chapbooks will be on display during the 7 p.m. reading.

    Visit library.utk.edu/writers for a complete schedule of Writers in the Library readings for the 2016 spring semester.

    __
    Writers in the Library is sponsored by the UT Libraries and the Creative Writing Program in association with the John C. Hodges Better English Fund. For more information contact Christopher Hebert, Jack E. Reese Writer-in-Residence at the UT Libraries (chebert3@nullutk.edu).

    Follow us at:
    www.facebook.com/Writers.in.the.Library
    twitter.com/utklibwriters

    Libraries Cease Support for SelectedWorks Author Gallery, Recommend ORCID

    The UT Libraries has ceased support for the SelectedWorks Author Gallery, which is a module within Trace, the university’s open repository. The Libraries no longer creates nor updates author pages. Librarians recommend that authors register for a free ORCID identifier and publishing profile.

    Workshops on ORCID and how ORCID and Trace complement each other will be held in the Libraries. All researchers are welcome to attend one of these sessions:

  • February 17, 12:15-1:15 p.m., Hodges Library 211
  • February 18, 3:30-4:30 p.m., Hodges Library 211
  • February 25, 12-1 p.m., Pendergrass Library on the Ag Campus
  • Register for one of the ORCID workshops using our online form.

    For several years, UT researchers have had the opportunity to list their publications online as part of the SelectedWorks Author Gallery. SelectedWorks (SW) is a complementary interface within Trace (Tennessee Research and Creative Exchange), which is the university’s open repository created and maintained by the Libraries. Because Trace remains central to the university’s outreach efforts and to the Libraries’ mission of collecting and archiving research, librarians are directing increased energy to Trace improvements. As part of this prioritization, the Libraries are ceasing support for SW in January 2016.

    Trace will continue to be the institutional repository where researchers can deposit their work for public access with proper permissions. And librarians are available to assist researchers in reviewing publishing agreements and funder policies so that publications and data sets can be publicly shared in keeping with copyright agreements.

    But for researchers who use SW or are looking for a website to list their publications or host their profile, UT librarians recommend ORCID, or Open Researcher Contributor ID, as a more robust, open, and beneficial way to list publications than SW. ORCID’s raison d’etre is to assign researchers unique author identifiers – authors are numbers, not names – so that research workflows, from presenting to publishing to awarding grants, will be more efficient with reduced name ambiguity. Researchers who register for a free ORCID identifier (ORCID iD) automatically have an ORCID profile page on which to list publications and other research contributions.

    In the past few weeks, announcements from several publishers as well as research funders have reinforced the significance of these iDs. As of today, eight publishers now require authors to have an ORCID iD in order to publish, and this list will grow in the coming months. (ORCID recently posted an open letter from publishers requiring ORCID iDs.) Furthermore, ORCID’s Laure Haak recently highlighted how ORCID works across systems, which is one reason why many publishers, funders, and universities are members of ORCID: “The recent launch of Crossref’s auto-update functionality means that researchers can opt to have their ORCID record automatically updated when their papers are published, which in turn means that university and other systems can receive updates directly and reduce reporting burden on researchers.”

    Additional information on the SelectedWorks transition is located here, and liaison librarians are in the process of contacting their departments with more information about these changes. For questions on SelectedWorks, Trace, or ORCID, please contact the Scholarly Communication Librarian, Rachel Radom (rradom@nullutk.edu, 974-6107).

    Academic Support at Pendergrass

    Need help studying for a class or writing a paper?  Pendergrass Library offers academic support to help students be successful, including subject area tutoring, the writing center, and statistical consultations.


    Subject Area Tutoring

    The Office of Multicultural Student Life offers tutoring for agriculture classes on Wednesdays from 5-8 p.m. and Sundays from 3-6 p.m. in Pendergrass Library Study Room E.

    Click here for instructions on signing up with a tutor through GradesFirst.  Walk-in tutoring is also available.

    In Spring 2016, tutors will be available for the following classes:

    • Animal Science (ANSC) 220, 330
    • Biology (BIOL) 111, 112, 150, 160
    • Chemistry (CHEM) 120, 130
    • Forestry, Wildlife, and Fisheries (FWF) 212, 312, 317
    • Forestry (FORS) 215, 314
    • Math 125

    The Writing Center

    The Writing Center is at Pendergrass Library Wednesdays from 12-2 p.m. in Study Room E.  No appointment is necessary; just walk in for help on research papers, lab reports, CVs, and more.

    Also check out the Libraries’ Citation Guide for help citing sources, and Endnote and Zotero for managing your citations.


    Statistical Consultations

    Need help working with data?  OIT Research Support offers statistical consultations in Pendergrass Library any weekday by appointment.

    Call the OIT Helpdesk at (865) 974-9900 to schedule an appointment with biostatistician Xiaocun Sun or Ann Reed.

    Consultations may take place in Study Room E, the Alcove, or behind the front desk.


    Still Need Help? Ask Us!

    Pendergrass Library is here to help save you time, provide access to the information you need, and make the research process as easy as possible.  Please contact us with any questions, and we’ll get you the help you need.

    • Call (865) 974-7338
    • Text (865) 320-9885
    • Email agvetlib@nullutk.edu
    • Live chat at lib.utk.edu/agvet
    • Schedule a research consultation with a subject librarian in agriculture or veterinary medicine
    • Walk-in with questions – We are located in Room A113 of the Veterinary Medical Center, 2407 River Dr. (view map)

    Second Annual African American Read-In Feb. 26

    Join the second annual African American Read-In on Friday, February 26, 1:00-5:00 p.m. in the Dixie Marie Wooten Commons Area in Hodges Library (next to Starbucks). Students, faculty, staff, administrators—all are invited to read an excerpt from a favorite book by an African American author.

    Readers can bring a book to the reading or select a text from African-American authored books that will be on display the day of the event. Contemporary, award-winning children’s and young adult books by African-American authors will be available for browsing in the Center for Children’s and Young Adult Literature (CCYAL) (3rd floor, Hodges Library) during the month of February, and during the event.

    Readers are encouraged to find texts to read prior to the event. Search the Libraries’ catalog (e.g., American literature—African American authors), browse the display in the CCYAL, examine the bibliography of recommended books at the National Council of Teachers of English (NCTE) website, http://www.ncte.org/aari, or check other popular book blogs and websites listed below:

    If you want to participate as a reader, email Dr. Susan Groenke, Director of the CCYAL, at sgroenke@nullutk.edu to reserve a 5-minute time slot between 1:00-5:00 p.m.

    Sponsored nationally by the Black Caucus of the National Council of Teachers of English and the International Literacy Association, the Read-In makes literacy and the literary works of African American authors a central part of Black History Month. UT’s Read-In is sponsored by the CCYAL in conjunction with the College of Education, the College of Communications and Information Sciences, the College of Arts and Sciences, and the UT Libraries.

    Digital Humanities: Tom Scheinfeldt to speak Jan. 22

    ***This event has been cancelled due to inclement weather. It has been rescheduled for April 22.***

    TomScheinfeldtDigital media and design expert Tom Scheinfeldt will offer a public lecture as part of the Illuminations Digital Humanities Series at 3:00 p.m., Friday, January 22, in the Hodges Library Auditorium. Scheinfeldt was managing director of the groundbreaking September 11 Digital Archive project and a staff member of the team that developed Omeka, the open source web-publishing platform.

    Scheinfeldt is Associate Professor in the Departments of Digital Media & Design and History and Director of Digital Humanities in the Digital Media Center at the University of Connecticut. Formerly Managing Director of the Roy Rosenzweig Center for History and New Media, Scheinfeldt brings more than a decade of leadership in digital humanities research and management.

    The Illuminations Digital Humanities Series is sponsored by the Humanities Center, the University Libraries, and the ORE Scholarly Projects Fund. Each year, the series invites thinkers, scholars, and technologists in the digital humanities to share their work and wisdom with the greater DH and digital scholarship community. View upcoming speakers at http://www.lib.utk.edu/scholar/dh/speakers/.

    Digital Library of Tennessee Adds Records to the Digital Public Library of America

    The Digital Library of Tennessee (DLTN) has deposited its first batch of records with the Digital Public Library of America (DPLA).

    The DLTN became Tennessee’s DPLA Service Hub in February 2015. As a Service Hub, DLTN identifies digital collections of cultural treasures in the state’s libraries, archives, and museums; harvests metadata and thumbnails; and contributes records to the DPLA.

    The DLTN’s first batch of 154,929 records document important material on the Civil Rights Movement, Appalachia, and the Great Smoky Mountains, including 121,876 digitized texts, 27,518 images, 783 sound recordings, and 177 moving images.

    “By adding records to the Digital Public Library of America, our Service Hub enhances the visibility and impact of Tennessee’s digitized treasures,” said Holly Mercer, associate dean for research and scholarly communication at the University of Tennessee Libraries.

    The DPLA’s millions of collected digital objects — including online texts, photographs, manuscripts, and artwork — reside on the websites of contributing institutions. But the DPLA interface (http://dp.la) offers innovative new ways for researchers to discover and use those objects. Researchers can, for instance, locate objects along a historical timeline or locate the contributing institution on an interactive map.

    The DLTN is governed by Tenn-Share, the Tennessee library consortium, with support from the University of Tennessee Libraries and the Tennessee State Library and Archives. The following repositories have successfully contributed their digital cultural heritage content to the DPLA by partnering with the DLTN: Knox County Public Library Calvin M. McClung Historical Collection Digital Collection; Memphis Public Library & Information Center Dig Memphis; Middle Tennessee State University Digital Collections; Nashville Public Library Digital Collections; Rhodes College Crossroads to Freedom; Rhodes College Lynx; Tennessee State Library & Archives Tennessee Virtual Archive; University of Tennessee at Chattanooga Digital Collections; University of Tennessee Digital Collections.

    The flagship campus of the University of Tennessee System and partner in the Tennessee Transfer Pathway.