Estimated completion dates

Circulation Service area and staff work area
Friday, August 24 – begin furniture installation
Friday, September 7 – punch list walk thru with architects, contractor, and fire marshal
Monday, September 10 – Staff move in contingent upon CO (certificate of occupation) issue by fire marshal

Commons North
Friday, September 7-punch list walk thru with architects, contractor, and fire marshal
Monday, September 10 –Furniture installation begins
Staff move in when above is complete and then open services contingent upon CO (certificate of occupation) issue by fire marshal

Commons South
Friday, September 14 – punch list walk thru with architects, contractor, and fire marshal
Tuesday, September 18 – Furniture installation begins
Staff move in when above is complete and then open services contingent upon CO (certificate of occupation) issue by fire marshal

Commons “Southwest” — Staff office area and former room 245 areas
Wednesday, September 19 -punch list walk thru with architects, contractor, and fire marshal
Monday, September 24 – Furniture installation begins
Staff move in when above is complete contingent upon CO (certificate of occupation) issue by fire marshal

First floor: rooms 170 (future DMS) room 171 (DPS)
Wednesday, September 19 – punch list walk thru with architects, contractor, and fire marshal
Monday, September 24, Staff move back in contingent upon CO (certificate of occupation) issue by fire marshal

Study Lounge behind Starbucks, Melrose entry, and Mary Greer Room:
Work will being in study lounge on September 4 and in the Melrose and Mary Greer room as soon as the staff are moved out of the area and back into Circulation area.

Estimated completion no later than September 28.

Digital Media Services area
Work will begin in October with completion date TBD.

Hodges Library Open More Hours

The Hodges Library is now open even more hours. Sunday-through-Friday, round-the-clock hours — which formerly applied only to the second floor — have been extended to all floors of Hodges Library. In addition, the entire building will remain open until midnight on Friday and Saturday nights. These hours will be in effect throughout the fall and spring semesters.

This significant expansion of library hours means added convenience for students seeking study space or needing access to print resources. The book stacks and seating on floors 3 through 6, as well as additional computers and seating on the first floor, will be available 24 hours/5 days a week, and until midnight on Friday and Saturday. No longer will students studying overnight be forced to interrupt study sessions at 3 a.m.! No more lugging books and laptops to the Commons to fight for study space!

The new library fee is helping to pay for this oft-requested expansion of library hours.

Remember: between midnight and 7 a.m., library users must swipe their VolCards at the Melrose (2nd floor) entrance to enter Hodges Library.

Commons Renovations Still Underway

MainStreet3If you have visited the Hodges Library lately, it will come as no surprise that the much-anticipated renovations to the Commons will not be completed by the beginning of the fall semester.

But we promise it will be worth the wait! The pay-off for some temporary inconvenience will be more group study spaces, more natural light, and exciting new media:scape furniture to facilitate collaborative projects. Services will be better organized, grouping academic consulting in one area and all equipment checkout at a single service point.

In the meantime, Commons services will be available at these temporary locations:

SERVICES LOCATIONS Beginning of Fall 2012
Circulation/Media/Reserve 2nd floor, Melrose entrance
Digital Media Service (DMS) 2nd floor, Rm. 209
Instructional Support (formerly ITC) 1st floor, Rm. 135H
Laptop and Equipment Checkout 2nd floor, Melrose entrance
OIT HelpDesk & Computer Support 2nd floor, Rm. 251
OIT Lab Services 1st floor, Reference Rm. 135
Research Assistance 1st floor, Reference Rm. 135
Starbucks 2nd floor, Main Street
START Program 1st floor, Rm. 135H
Stat Lab No service point until September
Student Success Center Greeve Hall, Rm. 324
The Studio 2nd floor, Rm. 211
UT Bookstore 2nd floor, Main Street
Writing Center 1st floor, Rm. 135G


TECHNOLOGY LOCATIONS Beginning of Fall 2012
Adjustable Height Workstation 1st floor, Reference Rm. 135
Color Printing
1st floor, Reference Rm. 135
2nd floor, Studio/Rm. 211
Copier (VolCard) 1st floor, Reference Rm. 135
Copier (CopyCard) 1st floor, Special Collections Rm. 121
DART Machine 1st floors, Reference Rm. 135
Print Express 1st floor, Reference Rm. 135
Sorensen VideoPhone 2nd floor, Studio/Rm. 211
Wireless Printing Stations
1st floor, Reference Rm. 135
Floors 3-6, across from elevators

We apologize for the inconvenience, noise, and dust. Please continue to visit the Commons on the 2nd floor of Hodges Library for your research and technology needs. The Commons is open every day. And, Sunday through Friday, we're open round-the-clock!

Commons Progress Update from Rita Smith

If you have walked around the 2nd floor lately, it will probably be no surprise that the renovations will not be completed by the beginning of fall semester or even by the September 3rd date that was in the contract. Commons South and North and Room 245 areas will remain closed. 

 It is a complex project and delays do happen when dealing with infrastructure like lights, ceiling, electrical and networking issues. But I know it is going to be worth waiting for. Today at the construction progress meeting I came away with some estimates on when various areas may be ready.  These are estimates and can change quickly if something doesn’t work out the way it has been planned or plans have to be changed as the construction progresses.  

 We are expecting that the new Circulation front service desk area and back staff office area could be ready to move into — that is furniture installed and staff moved back in— by the last week of August.  That is pretty good news.

 Commons North and the first floor areas in Room 170 and 171 could be ready for occupancy by mid-September.  

 Commons South including room 245 most likely will be ready for occupancy by early October.   

 In the meantime we are preparing to offer library and OIT services normally located in the Commons and room 245 in other locations.  Library and OIT service managers met last week to work on those plans.  Circulation services, the Studio, and the OIT Help Desk will remain in their current temporary locations until they can move into their new spaces.  Most computer access will be provided in the first floor reference room and we do have 75 laptops for check out. Staff whose offices are not completed will remain in faculty studies throughout the building.   More specific information will be communicated next week when we work out all the details. 

 Thank you for your continued patience during the project.  And please let me know if you have questions. 

Status Update!

Here is a photo of the paving project on Melrose. The street should be re-opened next week:


Commons Renovation Late September/early October  2012—most recent estimate
Renovation to elevator lobbies and core areas of floors 3-6 to provide security enhancements in the stacks TBD- sometime in 2013
Refurbishing staff room mid- August 2012 (waiting on final furniture delivery)
Transformation of room 120 (Quiet Study Room) to Special Collections processing room By the end of 2012
Installation of 4 electrical outlets in the floor outside Administration office Unknown- Waiting on Facilities Services
Repairs to water damage on wall and acoustical panels in the Galleria Should begin soon and finish by late 2012.
One Stop renovations to ground floor lobby area

(This is a university managed project.)

Service is scheduled to open June 2013

Where did everything go?

Wonder where everything has been shuffled during the summer transition? See below:

Summer Commons Service Locations

Questions? Call 946-2100


Circulation / Media / Reserve 2nd floor, Melrose Entrance
Computer Support (OIT) 2nd floor, Room 251
Copier (AllStar) 1st floor, Reference Room
Copier (Copycard) 1st floor, Special Collections
DART Machine 1st floor, Reference Room
DMS (Digital Media Services) 2nd floor, Same Location
HelpDesk (OIT) 2nd floor, Room 251
ITC (Blackboard) 108 Hoskins
Lab Services (OIT) 1st floor, Reference Room
Laptop Checkout 2nd floor, Circulation Desk
Print Express Stations 1st floor, Reference Room
Research Assistance 1st floor, Reference Room
Scan to Print Workstation 1st floor, Reference Room
Sorensen VideoPhone 2nd floor, Studio Room 211
Starbucks 2nd floor, Same Location
START No Summer Service Point
Stat Lab No Summer Service Point
Student Success Center 812 Volunteer Blvd
Studio 2nd floor, Room 211
UT Bookstore 2nd floor, Same Location
VHS Viewing Cart for Checkout 2nd floor, Circulation Desk
Writing Center 1st floor, Rooms 135G-H


  • There are now MAC computers on 1st floor
  • The entire library is open until 10pm on Fridays and Saturdays to accommodate students using the computer lab
  • There are no wireless print release stations in the library this summer. Students needing to print wirelessly may do so at: 113 Presidential Court; 209 Perkins Hall; Room 315 University Center

Melrose Street Closure

Depending on the details in getting the final contract signed, Melrose Street will be closed next week probably starting on Monday for repaving. The closure will be from in front of Hess Hall down to where the Melrose Street that runs between Tyson House and Hodges Library. Lot 12 will remain open during that time, and you can access it by taking Volunteer Boulevard to Melrose Street, going up that and turning into the lot using the entry that faces Tyson House.

Work is expected to take one week for completion, with an absolute deadline of August 3rd. Although the road and sidewalks will be closed, access to the library will not be impeded.

The construction equipment and dumpster in front of the library will be moved down onto the bike lane on Melrose and will not be replaced after the section of Melrose has been repaved.

Extended hours update from Dean Smith

Correspondence from Dean Smith:

As you know, the library will expand its hours starting this fall semester. Below you will find a list of initiatives we hope to implement in order to enhance safety and security as a result of these later hours. This is a fluid timeline of the projects we plan to undertake over the next academic year–really just our first stab at rough timeline. I am very excited about these changes. Let me know if you have any questions or concerns.

Hodges Library Facility Enhancements to Improve Safety and Security during 24-Hour Operation:

Immediate needs – goal is to complete improvements in the next 6 months or by the start of 2013.
• Install emergency phones/communication devices on the stacks floors that connect directly to 911 as recommended by campus police.
• Install security cameras located throughout the building based on recommendations from police environment scan and subsequently well integrated into other facility changes to central core and elevator lobbies on stacks floors.
• Make adjustments to sensor at Melrose swipe card doors to prevent unwanted entry.
• Make additional changes to central core of stacks and each elevator lobby, floors 3-6:
o Demolition of large purple walls that block line of sight and thus create open lobby areas opposite elevators
o New signage for new elevator lobbies and digital information kiosks for communicating a variety of messages
o Charging stations in elevator lobby areas on stacks floors
o Improved lighting throughout the stacks floors
o Paint and carpet stacks areas following demolition of walls and installation of new power
• Changes to Volunteer Blvd. doors that deter of breach of entry after midnight. New doors would not only prevent entry as they do now, but also exiting through those doors between midnight and 7 am, while also meeting emergency codes.

Longer range needs – goal is to complete improvements in 1-2 years or by beginning of fall semester 2014.
• More power-ready tables and carrels and the addition of power run directly to those tables and carrels and/or addition of more flush mounted power outlets in the floor. Focus on addition to central core of each floor to encourage congregation of students in these areas for safety reasons. We would want to retain the architectural aesthetic of the building and ease of movement around the floor, making power poles an unacceptable option.
• A new public address system that extends to the entire building, so that emergency announcements can be heard in all locations. Currently there are public and staff areas in Hodges where one cannot hear the PA system.
• Improvements to aging fire alarm system and replacement of sprinkler heads, which by building codes are due for replacement after 25 years of use (ours go back to 1987). We have found out during our current construction project on the second floor that many are defective.

Closure of Commons North

In preparation for continued construction on Commons phase 3, Commons North will be closing this week. All the furnishings, services, and equipment will be moved out.

Work on the Commons South and the Studio area is moving along but not ready for re-opening. Those who want to use a computer will need to go to the first floor Reference Room or check out a laptop for use on the wireless network. OIT lab services student assistants will move to the reference room to assist users at the computers.

The Studio continues to operate out of room 211. The OIT Help desk and Computer Support services will be moving to Room 251.

Construction will begin soon on the area in the vicinity of Starbucks. It should not affect Starbucks schedule except of a possible very brief outage in off peak hours.

We are in the thick of the construction work now and we could see some second shift work in the evening so that the construction does not run behind.