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Human Resources

Travel Forms

• Travel Request Procedure (PDF File)
• Travel Request Worksheet (PDF file)
• Career Development Fund - Application

Staff Development Travel/Training Committee

Elizabeth Greene, Wanda Rosinski, Greg Womac

Guidelines

1. Funding is available for FY 2011/12.
2. Travel funds cover:
1. Out-of-state registration
2. In-state registration should be requested through the UT Career Development Fund.  Indicate the results of the CDF application on the Travel Request Worksheet.  If denied, please seek Staff Development Funds.
3. Lodging; If more than one person is going to the same conference, employees are expected to share rooms when possible.
4. Transportation; Travel by UT car when possible.  If a car is already going to a conference, requestor is expected to share available space.
5. Staff members purchase their own food.
3. Approved employees will receive a maximum amount of Staff Development Funds of $750.00 per fiscal year.  Requests to travel exceeding $750.00 will be taken to Library Administration to consider supplementing the Staff Development award. 
4. Contact a Travel Committee member for a list of others going to same conference in order to share transportation and/or room costs.

Funding Request Process

1. Individual staff member completes Travel Request Worksheet (http://www.lib.utk.edu/hr/travel/TravelRequest.pdf). [Information about the library’s travel process in general is available at http://www.lib.utk.edu/hr/travel/TravelProcedure.pdf.]
2. Supervisor approves request.
3. Non-Exempt staff requesting travel or training in-state should first apply for registration reimbursement through the Career Development Fund (http://www.tennessee.edu/cdf/) noting their guidelines.
4. Request should be sent to Elizabeth Greene for review by the Staff Development Travel Committee at least 30 days prior to regular registration deadlines (not including late registration deadlines).
5. Travel Committee sends approved requests to Dean for approval by Library Administration.
6. Elizabeth Greene notifies requestor & supervisor about funding approval with copy of message to Travel Committee within 10 days.
7. If help is needed filling out the request worksheet or with the procedures, please contact a Travel Committee member.

Criteria for Determining Awards

1. This fund is earmarked for individual(s) to request travel/training. Supervisors who recommend request specific travel or training for an employee should request administrative funding.
2. Travel and training must be job and/or career related and beneficial to the employee and the Library.
3. Requests will be accepted from full time staff (Exempt and Non-Exempt) who have been employed at least one year at the Library.
4. Employee must explain the purpose of the trip or training in the comment section of the Travel Request Worksheet. Note if a presentation or other program commitment is involved, and benefits expected.
5. Priority will be given to first time applicants. If funding is available, staff members may be able to travel more than once.
6. Total estimated cost of the travel or training must be included.