UT Libraries Diversity Committee Meeting Minutes: Diversity Roundtable May 29, 2012

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UT Libraries Diversity Committee Meeting Minutes: Diversity Roundtable
May 29th, 2012
1:00 PM
Hodges Library Mary Greer
In attendance:
Michelle Brannen (UT Libraries), Earnest Brothers
(Graduate School), Travis Griffin (Diversity Programs),
Annazette Houston (UT Disability Services), Anne Hulse (Center for International Education) Matt Jordan (UT Libraries), Thura Mack (UT Libraries), Allison Roberts (UT Libraries), Marva Rudolph (Office of Equity & Diversity) Allison Sharp (UT Libraries), Regina Mays, (UT Libraries), Meghan Smith (UT Libraries), Rachel Flemming May (Information Sciences), Teresa Berry (UT Libraries), Sekeenia Haynes ( Biochemistry,Cellular & Molecular Biology), Harry Richards ( Biochemistry, Cellular & Molecular Biology), Brad Binder (Biochemistry, Cellular & Molecular Biology)

Roundtable Discussion:
Engineering REU two secessions with Jeannie Williamson. Outline use of engineering information.

Biochemistry working with Donna, Dr. Binder

Use package for undergraduate orientation

REU stands for undergraduate research experience.

Undergraduate outreach programs can have up to 60 to 80 students.
PRESENTATION model for library training.
Rachel May Arts and sciences: Program this spring that might be useful
for undergraduate-looking at the support for
Construct a series of workshops designed to teach students how to us the Library. 3 week recruited from English 104. Late spring 3 sessions
Rachel Radom and Teresa Walker
Objectives apply to research library
Plagiarism, resources, reach skills development, when to use free resources
What are the lures-
Demonstrate how Liberians help students with these
Students are assessed by quizzes- Discussions- Scavenger hunt to gain familiarity of library.
Targeted information needs for research
Out come- comfort in the library knowledge of tools

Other possible assessment
Review writing citations, plagiarism,

Feedback from pilot- learned new skills, comfort level increased

Resources offered: James Agee, books, local newspapers, magazines, why writers use the information the way they do- How information is presented and why.
Electronic compared to physical resources. Over lap tools learned with resources used in workshops -Using research tools.

All participants were undergraduate. Recruitment was low -Looking into how to get more involved. Smaller student group have more impact. Larger groups can be accommodated.

Travis spoke of a grant from the National science foundation. Plan for August- session for diversity student group- Tennessee Louis Stokes alliance for minority participation.

The assessment groups working with science groups to make sure all the students are receiving the same information and assessment tools. Tailor for what the program want the student to gain for the program and ease library anxiety.

Model will work well with NIH cohort based PEER working for two. Get the information to entering graduate students at the beginning of their placement- Emphasis on the LIBRARY AS AN IMPORTANT COMPOONANT TO THEIR WORK.

GRA and new faculty orientation can individualize to what is needed. Word of mouth from people outside the library is a great promotional tool. Get faculty to back programs and spread the word

Hitting them at orientation can affect retention.

Library is working toward a cohesive message – workshops and training

Addressing the needs group
Focus on engineering and science group – focus on plagiarism
Summer REU program directors-graduate school

Customize For grad school and the grad school will helps promote assessment to follow program

Tennscore summer program

Request for a list of programs and when they are held.
Request for notification of upcoming programs.

Peer meets weekly
GTA Orientation
Grad announcements, newsletters, what Make students aware of what the
Library has to offer.

Assessment will occur after the summer REU in August.
Suggest that staff and faculty to attend information sessions to know
What content is available.
Library service bulletin (infomercial)

Library will work together on market the info Announcements to
Departments about diversity issue– Assessment- Digital Sign

UT Libraries Diversity Committee Meeting Minutes: Diversity Roundtable April 19, 2012

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UT Libraries Diversity Committee Meeting Minutes: Diversity Roundtable

April 19, 2012

1:00 PM

Hodges Library Mary Greer Room

In attendance:

Brad Binder (Biochemistry, Cellular & Molecular Biology), Adam Hardebeck ( Center for

Electric Power), Sekeenia Haynes ( Biochemistry,Cellular & Molecular Biology), Claudia Rawn ( Materials Science & Engineering), Harry Richards ( Biochemistry, Cellular & Molecular Biology), Suzette Styles ( Center for Electric Power), Teresa Berry (UT Libraries), Donna Braquet (UT Libraries), Lana Dixon (UT Libraries), Peter Fernandez (UT Libraries), Jeanine Williamson (UT Libraries), Thura Mack (UT Libraries), Allison Roberts (UT Libraries), Michelle Brannen (UT Libraries), Rabia Gibs (UT Libraries), Earnest Brothers (Graduate School), Demetrius Richmond (College of Education, Health & Human Services Administration Advising)

STEM Focus Group Roundtable Discussion:

Roundtable Group is seeking Outcomes for collaborations with emphasis on Recruitment and retention.

Our focus is on utilizing and identifying needs in STEM enrichment of underrepresented students – Undergraduates, Graduates, Faculty.

Library Instruction Possibilities – Bibliographic management instruction –
Materials Camp Instruction, Scientific Communication workshops
Describe the process of information literacy – More than Google –
Point of interest – introduce the Services to potential students and scholars –
Program planning – need to know what programs we offer – Many don’t know what they need for instruction – training program extension – orientation collaboration –

Observations and Discussions
Workshops need to be early in the semester – learn how before you start – workshop for STEM – Tennessee Learning Center – package information for these events- REU – professional development – seminar – share the information – exposure to library resources –

Library offers: Graduate Student Open House, Dissertation workshop

Add Value to attending the workshops will bring people in – Library as a HUB –
Existing brochures could include into packets have resources for each Science (as per good advice from Rita)/ librarian info
Seminars – Site visits – UT is wired but not connected – REU programs –
Summer research experience inundated – go back to their inst. and go back viable marketing tool – foster relationships with incoming individuals.

Librarians could see offering workshops at available time – or invited to the groups –
willing to create a menu of available information and tailor for needs and time

Librarians can target needs.
Marketing the library Resources/Services is a natural accommodation easy – brand PR, market to the level of the person your speaking with. See the development – we have a need and seek money for support –

Context adds value to the instructions – work on a projects – go to the people that need and deliver the information.

Librarians are assigned to subject areas – why are there gaps in coverage of services –
awareness factor is low – marketing – time – Connect the librarians with the department or need


Who should the target audience be?

Librarians should build from the best customer – and make a model for other programs –
Music Library is embedding the library in black board – catered to course – course guides –
Put the librarian out to the area in need.

What makes the students pay attention? – professor endorses the resource or workshop – professor adds value – engineering fundamentals course – biology fundamentals – incoming graduate students – college of nursing does orientation with Lana –

Students are not trained on how to get information – students are depended on faculty –
Freshman English orientation does not prepare science research – limited time to learn

Focus Areas

Recruiting – research internship – all students come on a particular day – develop a curriculum –
REU-peer review -web of science – plagiarism and dishonesty

Incorporate the library UT experience process – required to go to the library – research paper – study at the library – Training – exposure to everything they need to be successful –
the earlier they are exposed the most impact – acclimated – learn about the resources –
collaborate – you don’t have to come to learn – accessible off campus – modify our approach –
library has made resources seamless – Have to hit student three times for library instruction to stick –
example Georgetown – long video – no student could register without seeing the video and taking a test.

Best for All – greater good –

Library moving into scholarly communication piece – sustainability in career success – represent UT well – expanding scholarly communication –

Recruitment – getting people to come to UT – need to know what their needs – evaluation plan – see if library programs are working – impact – assessment – make a MODEL – project impact- content for – Outcome – Librarians will need to id needs –

Thank you for getting us all together….