UT Libraries Diversity Committee Meeting Minutes: Diversity Roundtable May 29, 2012

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UT Libraries Diversity Committee Meeting Minutes: Diversity Roundtable
May 29th, 2012
1:00 PM
Hodges Library Mary Greer
In attendance:
Michelle Brannen (UT Libraries), Earnest Brothers
(Graduate School), Travis Griffin (Diversity Programs),
Annazette Houston (UT Disability Services), Anne Hulse (Center for International Education) Matt Jordan (UT Libraries), Thura Mack (UT Libraries), Allison Roberts (UT Libraries), Marva Rudolph (Office of Equity & Diversity) Allison Sharp (UT Libraries), Regina Mays, (UT Libraries), Meghan Smith (UT Libraries), Rachel Flemming May (Information Sciences), Teresa Berry (UT Libraries), Sekeenia Haynes ( Biochemistry,Cellular & Molecular Biology), Harry Richards ( Biochemistry, Cellular & Molecular Biology), Brad Binder (Biochemistry, Cellular & Molecular Biology)

Roundtable Discussion:
Engineering REU two secessions with Jeannie Williamson. Outline use of engineering information.

Biochemistry working with Donna, Dr. Binder

Use package for undergraduate orientation

REU stands for undergraduate research experience.

Undergraduate outreach programs can have up to 60 to 80 students.
PRESENTATION model for library training.
Rachel May Arts and sciences: Program this spring that might be useful
for undergraduate-looking at the support for
Construct a series of workshops designed to teach students how to us the Library. 3 week recruited from English 104. Late spring 3 sessions
Rachel Radom and Teresa Walker
Objectives apply to research library
Plagiarism, resources, reach skills development, when to use free resources
What are the lures-
Demonstrate how Liberians help students with these
Students are assessed by quizzes- Discussions- Scavenger hunt to gain familiarity of library.
Targeted information needs for research
Out come- comfort in the library knowledge of tools

Other possible assessment
Review writing citations, plagiarism,

Feedback from pilot- learned new skills, comfort level increased

Resources offered: James Agee, books, local newspapers, magazines, why writers use the information the way they do- How information is presented and why.
Electronic compared to physical resources. Over lap tools learned with resources used in workshops -Using research tools.

All participants were undergraduate. Recruitment was low -Looking into how to get more involved. Smaller student group have more impact. Larger groups can be accommodated.

Travis spoke of a grant from the National science foundation. Plan for August- session for diversity student group- Tennessee Louis Stokes alliance for minority participation.

The assessment groups working with science groups to make sure all the students are receiving the same information and assessment tools. Tailor for what the program want the student to gain for the program and ease library anxiety.

Model will work well with NIH cohort based PEER working for two. Get the information to entering graduate students at the beginning of their placement- Emphasis on the LIBRARY AS AN IMPORTANT COMPOONANT TO THEIR WORK.

GRA and new faculty orientation can individualize to what is needed. Word of mouth from people outside the library is a great promotional tool. Get faculty to back programs and spread the word

Hitting them at orientation can affect retention.

Library is working toward a cohesive message – workshops and training

Addressing the needs group
Focus on engineering and science group – focus on plagiarism
Summer REU program directors-graduate school

Customize For grad school and the grad school will helps promote assessment to follow program

Tennscore summer program

Request for a list of programs and when they are held.
Request for notification of upcoming programs.

Peer meets weekly
GTA Orientation
Grad announcements, newsletters, what Make students aware of what the
Library has to offer.

Assessment will occur after the summer REU in August.
Suggest that staff and faculty to attend information sessions to know
What content is available.
Library service bulletin (infomercial)

Library will work together on market the info Announcements to
Departments about diversity issue– Assessment- Digital Sign




UT Libraries Diversity Committee Meeting Minutes: Diversity Roundtable April 19, 2012

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UT Libraries Diversity Committee Meeting Minutes: Diversity Roundtable

April 19, 2012

1:00 PM

Hodges Library Mary Greer Room

In attendance:

Brad Binder (Biochemistry, Cellular & Molecular Biology), Adam Hardebeck ( Center for

Electric Power), Sekeenia Haynes ( Biochemistry,Cellular & Molecular Biology), Claudia Rawn ( Materials Science & Engineering), Harry Richards ( Biochemistry, Cellular & Molecular Biology), Suzette Styles ( Center for Electric Power), Teresa Berry (UT Libraries), Donna Braquet (UT Libraries), Lana Dixon (UT Libraries), Peter Fernandez (UT Libraries), Jeanine Williamson (UT Libraries), Thura Mack (UT Libraries), Allison Roberts (UT Libraries), Michelle Brannen (UT Libraries), Rabia Gibs (UT Libraries), Earnest Brothers (Graduate School), Demetrius Richmond (College of Education, Health & Human Services Administration Advising)

STEM Focus Group Roundtable Discussion:

Roundtable Group is seeking Outcomes for collaborations with emphasis on Recruitment and retention.

Our focus is on utilizing and identifying needs in STEM enrichment of underrepresented students – Undergraduates, Graduates, Faculty.

Library Instruction Possibilities – Bibliographic management instruction -
Materials Camp Instruction, Scientific Communication workshops
Describe the process of information literacy – More than Google -
Point of interest – introduce the Services to potential students and scholars -
Program planning – need to know what programs we offer – Many don’t know what they need for instruction – training program extension – orientation collaboration –

Observations and Discussions
Workshops need to be early in the semester – learn how before you start – workshop for STEM – Tennessee Learning Center – package information for these events- REU – professional development – seminar – share the information – exposure to library resources –

Library offers: Graduate Student Open House, Dissertation workshop

Add Value to attending the workshops will bring people in – Library as a HUB -
Existing brochures could include into packets have resources for each Science (as per good advice from Rita)/ librarian info
Seminars – Site visits – UT is wired but not connected – REU programs -
Summer research experience inundated – go back to their inst. and go back viable marketing tool – foster relationships with incoming individuals.

Librarians could see offering workshops at available time – or invited to the groups -
willing to create a menu of available information and tailor for needs and time

Librarians can target needs.
Marketing the library Resources/Services is a natural accommodation easy – brand PR, market to the level of the person your speaking with. See the development – we have a need and seek money for support –

Context adds value to the instructions – work on a projects – go to the people that need and deliver the information.

Librarians are assigned to subject areas – why are there gaps in coverage of services -
awareness factor is low – marketing – time – Connect the librarians with the department or need

Outcomes

Who should the target audience be?

Librarians should build from the best customer – and make a model for other programs -
Music Library is embedding the library in black board – catered to course – course guides -
Put the librarian out to the area in need.

What makes the students pay attention? – professor endorses the resource or workshop – professor adds value – engineering fundamentals course – biology fundamentals – incoming graduate students – college of nursing does orientation with Lana –

Students are not trained on how to get information – students are depended on faculty -
Freshman English orientation does not prepare science research – limited time to learn

Focus Areas

Recruiting – research internship – all students come on a particular day – develop a curriculum -
REU-peer review -web of science – plagiarism and dishonesty

Incorporate the library UT experience process – required to go to the library – research paper – study at the library – Training – exposure to everything they need to be successful -
the earlier they are exposed the most impact – acclimated – learn about the resources -
collaborate – you don’t have to come to learn – accessible off campus – modify our approach -
library has made resources seamless – Have to hit student three times for library instruction to stick -
example Georgetown – long video – no student could register without seeing the video and taking a test.

Best for All – greater good -

Library moving into scholarly communication piece – sustainability in career success – represent UT well – expanding scholarly communication –

Recruitment – getting people to come to UT – need to know what their needs – evaluation plan – see if library programs are working – impact – assessment – make a MODEL – project impact- content for – Outcome – Librarians will need to id needs –

Thank you for getting us all together….








UT Libraries Diversity Committee Meeting Minutes December 15, 2011

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Diversity Committee Meeting December 15, 2011

Present:
Thura Mack, Trish Brady, Allison (Bolorizadeh) Sharp, Laurie Robertson, Matt Jordan, Rabia Gibbs, Anne Hulsey, Marva Collins

Announcements:
Trish’s last day will be January 30th. She is becoming a full time musician.

January 5 Diversity Roundtable

RSVPs (so far):
Ernest Brothers, Asst. Dean, The Graduate School;
Vern Granger, Enrollment Services;
Katrice Morgan, Asst Dean for Student Affairs, UT School of Law;
Travis Griffin, Director, Ofc of Diversity Programs, College of
Engineering
Location: Hodges Library rm. 605
Time: 1:00-3:00 PM
Details:
Have the webpage on the large screen showing the charge of the
Committee
Have a contact sheet
Have a form that will allow people to post anonymous diversity
topics that they would like to see discussed (Allison w/ Trish
will have ready by next week for Rabia’s invitation email)
Resend invitation emails next week- Rabia
We want to make sure to respond to comments in a current
and timely manner.
Agenda:
Welcome from Thura
Introductions from everyone
Discussion Topics
1. The types of diversity issues they address within their respective units
2. The resources that they use for programming and outreach
3. Ideas for partnership and collaboration
a. Have a post it note activity to encourage discussion and collaboration (Anne)
4. End with our action points.

Other Issues:
Rabia asked, “Will the Discussion Forum be a regular event?”
Others thought maybe 2 times per year, or every couple of months would be a good way to repeat the roundtable discussions.
Thura suggested that we put the big ideas that come from the
discussion on our website so people can come back to the page to see progress or revisit the ideas.
BCC (Black Culture Conference 2012)
If you are interested in participating then email Thura
Culture Corner Ideas
Veterans:
Protests/ Protestors: Occupy, Arab Spring, etc…
Beauty Ideals Worldwide and Historically






Changing the world with one cell: The story of HeLa

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The Diversity Committee presents the Fall 2011 Culture Corner featuring The Immortal Life of Henrietta Lacks. Henrietta Lacks’ cell culture spawned changes in medicine, science, ethics, society and the world. This Semester’s Culture Corner features selections from UT Libraries collection that highlight the areas effected by this one human and her immortal cell.




UT Libraries Diversity Committee Meeting Minutes July 28, 2011

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Thanks to all for a productive Diversity Meeting On Thursday July 28
The meeting took place in the location Hodges Library 2nd floor Mary E. Greer room
Announcements were as following:
News of the Dean of Libraries Steve Smith inviting the committee to be guests on September 23 for a gala dinner and evening at the Knoxville Convention Center
The committee is charged with inviting 6 additional guests
Members who would like to attend please notify Patty @ boling00@nullutk.edu asap the deadline is August 12 but the sooner the better!
The event is September 23 with reception starting@ 5:30 and dinner at 6:30 the event will be held at the Convention Center
September 8 Showcase program discussion:
Budget request;
Radio Station $200-$300
Cookies/punch/water $150
Door Prizes $120
Balloons$
Buttons$$
Potential participates are;
WUTK Radio Station (there is a $200-$300 cost)
Black Cultural Center
African –American 50th Achievement
Chris Durman representing the Music Library
Native American Student Association (NASA)
Spoken Word participants
Library Common Ground Book club
Connie Steigenga ( make balloon animals)
Michelle Brannen ( civility videos contest entries)
Student Health Center (providing HPV awareness education)
Martha Rudolph is creating digital signs to announce the September 8 program & she is putting together a hall of fame slide show with photos from the Black Cultural Center
Much more…..
New membership:
Allison B. and Thura will work on getting the announcement out for a call for new members on Monday August 1
The fall Culture Corner:
Allie R. is creating posters for the LOTM displays & Cultural Corner
Thura is working on updating the Cultural Corner (volunteers are welcome)
50th Celebration:
Annazette met with me after the meeting and the 50th committee has offered to provide 50th buttons for the September 8 program (email me and let me know if this will take of our button needs)

Thura Mack
Professor
Coordinator, Community Learning Services
tmack@nullutk.edu
865-974-6381






Anadasgisi: The Gathering of International Natives @UTK April 8th and 9th

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Friday, April 8, 2011 at 6:45 in the Humanities Amphitheater with an open discussion with Principal Chief, Michell Hicks, of the Eastern Band of Cherokee Indians and followed by a presentation of the Aztec Fire Dance. The event will continue on Saturday, April 9, 2011 at 10:15 with the Grand Entry of Performers in Circle Park at the University of Tennessee.

print the NASA Pow-WOW poster

http://www.utk.edu/events/events/index.php?com=detail&eID=47883