UT Libraries Diversity Committee Meeting Minutes November 21, 2013

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Committee Meeting Minutes: November 21, 2013 at 1:00pm, Room 150

1.  Announcements

  • None

2.  Black Issues Conference Committee (Seth, Vicki, Michelle, Anne, & Thura)

  • Proposed presentation idea:
    •  “I hate it when…I would like it if…” Scandalous College Stereotypes to include activities with discussions
  • Proposal due December 20
  • Possibly present this topic here in the library for faculty and staff if it is received well at the conference

3.  The Web Committee (Michelle, Seth, Rabia, & Judy)

  • The website needs more pictures
  • The Committee has contacted Dan Greene to help activate rolling pictures for the site
  • Need to add picture of the Veteran’s Day display

4.  HR Training Classes (Sojourna)

  • Participants will receive Safe Zone Training HR128 credit
  • Possible dates: Feb 4 or 5, 11 or 12 at 1pm
  • Individuals must sign up ahead to receive 3 hour credit training
  • Announce in Dean’s newsletter
  • Reserve Mary E. Greer room –Megan

5.  Race for the Cure Final Results

  • Raised $2532.00 through donations and salad bar fundraiser and matching funds

6.  Culture Corner

  • Medicine and Healing topic suggested at last meeting
  • Currently International Education Week in the corner
  • The upcoming theme for the 2014 freshman book will be “creativity”
    • Once the book has been selected, a Culture Corner will be created to support the book
    • The Committee is tasked with thinking of programs and partnerships to support the topic

7.  New Item – Disability Project (Sarah Bourque – Proxy for Annazette)

  • Menendez and McCain: Ratify disabilities treaty (2015 would be a significant anniversary/milestone of the Americans with Disabilities Act) (Anne)
  • Possible Activities Discussed:
    • Spotlight of library activities
    • ADA Compliance audit of Hodges Library building
    • In progress updating of website and marketing materials
    • Programming opportunity to highlight what we are doing to support community members with disabilities
    • Possible programming opportunity for Annual training of the public services staff and others to  including software and hardware available for patrons with follow-up open to UT community start planning
    • The Diversity Committee will contact Campus Disability Advocates group for support with this initiative
    • As part of this programming effort, we will consider doing exercises and activities to improve library services (Speak with Annazette Huston for activity ideas)
    • The Committee discussed willingness to participate in Disability Week
    • A couple Library Disability Focus Groups were identified – more follow-up will be reported on at a later date

8.  Discussion of Next Meeting Agenda

  • Continue planning programs for the Disability project
  • Plot out a calendar of events for the 2014-2015 Disability project
  • Include opportunities for staff training as part of Disability program
  • Schedule the Mary Greer room for the HR Training


Spring 2014 Meeting Dates

January 16th            February 20th

March 20th              April 17th

May 15th                  June 19th

July 17th


In Attendance

Sojourna Cunningham                      Thura Mack

Ingrid Ruffin                                        Seth Jordan

Sarah Bourque                                    Anne Hulse

Regina Mays                                        Cathy Jenkins

Elizabeth Young                                 Judy Li

Vicki Palmer



UT Libraries Diversity Committee Meeting Minutes October 24, 2013

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 Committee Meeting Minutes: October 24, 2013 at 1:00pm Room 150 

1.  Announcements

  • Race for the Cure Salad Bar Fundraiser total $985. Final team total $2700.
  • The next Diversity Committee Meeting will be November 21st at 1:00pm in room 150, Hodges Library

2.  VolAware Street Fair

  • Street Fair feedback indicated that our Committee had one of the top favorite things at the fair (stress balls)
  • Made stress balls and students listed what they do to de-stress as well as suggestions for what the library can add to the De-Stress program

3. Web Task Force Group

  • Michelle Brannen, Seth Jordan, Judy Li, Rabia Gibbs
  • Changes to the webpage
    • Definition in place
    • Reduced navigation menu
    • Need to add more pictures from recent and past activities

4.  Veterans Day Activities (Ingrid)

  • Will check with Taskforce in Support of Student Veterans
  • Possible Library display and activities

5.  Black Issues Conference Call for papers

  • Due December 20, 2013
  • Brainstormed possible presentation
    • “I hate it when, I would like it if” lingering stereotypes
    • STEM and Diversity
    • Date of event February 1st, 2014
    • Sub-committee

Sojourna Cunningham                  Anne Hulse

Seth Jordan                                   Thura Mack

Michelle Brannen                         Vicki Palmer

6.   New: TRACE (Seth)

  • Seth demoed TRACE and the Committee’s presence in the collection
  • Committee will think of other ways to populate our presence in the TRACE collection

7.   HR Diversity Training for all UT Libraries Faculty and Staff (Sojourna)

  • Understanding some of the most common “hidden” disabilities
  • Safe Zone Training: Empowering LGBT ALLIES

8.  Programming Assessment (Thura)

  • Thura reported on a template for reporting the Diversity Committee activities, i.e. Learning Objective, Attendance, and Evaluation Type

9.  New Culture Corner

  • Culture Corner ideas are welcome
  • Email your ideas to Thura
  • Suggested: Health care and medicinal practices around the world (Anne)

Proposed November Agenda

—-Black Issues Conference Committee

—-Web committee reporting

—-HR Training

—-Race for the Cure final results

—-Culture Corner

In Attendance

Megan Venable                  Vicki Palmer

Ann Hulse                           Michelle Brannen

Seth Jordan                         Steve Thomas

Rabia Gibbs                        Sojourna Cunningham

Judy Li                                Elizabeth Young

Ingrid Ruffin                       Thura Mack

UT Libraries Diversity Committee Meeting Minutes September 19, 2013

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UT Libraries Diversity Committee Meeting Minutes: Thursday, September 19th 2013, 1:00pm, Room 150

1.   Announcements
Diversity Dialogues: Human Libraries, Nov 5, 2013 at 7pm Multicultural Student Center

2.  Upcoming programs
VolAware Street Fair: Wednesday, October 2, 2013, 10:00-4:30pm
9:30 Set up – Tentative Theme: De-Stress Program
POCs: Michelle and Thura

Race for the Cure Salad Bar/ Raffle Fundraiser Thursday,
October 3, 2013 11:30-1:30pm, 6th Floor Staff Room
Committee Setup at 10:45 and Breakdown 1:30pm
POCs: Sojourna, Megan, and Thura

Social Justice Common Ground Read for Spring 2014
Thura and Allison recently met with new Vice Chancellor of Diversity
Half the Sky, by Nicholas D. Kristof and Sheryl WuDunn, was suggested
– other suggestions are welcome

Black Issues Conference Proposal upcoming for Spring
The Committee will continue to check for a call for proposals
Possible proposal: “I hate it when, I would like it if…”

Possible program for Spring collaboration with Employee and Organizational
Development (HR)
POC Sojourna Cunningham

International Festival in April
We are seeking a request for theme suggestion

3. Diversity Committee webpage
Pictures are needed for the page
Cookie Bake off and International Fair pictures (Sojourna)

Web team:
Judy Li
Rabia Gibbs
Seth Jordan (New)
Michelle Brannen (New)
Suggestions for content and linked information are needed

4.  Diversity Committee Annual Report
Thura is currently working on the annual report. Once it is
approved by library administration, it will be shared with the
Diversity Committee and posted on the website.

5.  Diversity Program Evaluation
Explore options for program attendees feedback for the Diversity programs
POCs: Regina and Thura

Look at ways to increase program attendance and improve program marketing
POCs: All Committee members

6. Upcoming meeting dates
October 24, 2013, 1-2pm Room 150
November 21, 2013, 1-2pm Room 150

7. Suggested Agenda Items
Debrief on the Race for the Cure and the VolAware Street Fair outcomes
Discuss progress for upcoming programs

September 19th Attendees:
Megan Venable
Vicki Palmer
Elizabeth Young
Seth Jordan
Sojourna Cunningham
Steve Thomas
Michelle Brannen
Ingrid Ruffin
Thura Mack
Regina Mays

UT Libraries Diversity Committee Meeting Minutes February 28, 2013

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Diversity Minutes February 28, 2013, 1:00pm, Room 150

  • Next Diversity Committee meeting
    • Will be held March 21 1-2 p.m., Hodges Library Room 150
  • Dr. Brothers
    • April 18 Dr. Laura Lundsford, University of Arizona
    • Workshop for faculty morning and students afternoon more information to come
  • International Festival April 19 10-2 p.m.
    • Discuss possible themes via email
  • Thura Mack’s new title, Coordinator for Community Services and Diversity Programs
  • Confucius Institute (Ann Hulse)
    • Book donation ceremony April 12
    • Speaker series and movie series in the Fall Anne Hulse will provide more information
  • April 1st -8th graduate education week
    • Digital signage, organizational support of week; display
  • Thura volunteered to email Dr. Ricky Hall, Vice Chancellor of Diversity
  • Diversity Committee Tool Box (Sojourna Cunningham scunni16@nullutk.edu)
    • Creating a survey instrument for the Southeastern region to create best practices as well as dialogue
  • Assessment focus group in the Fall (Sojourna Cunningham scunni16@nullutk.edu)
    • Library partnering with Disability Services
  • LibQual lite assessment of library services, this year Summer/Fall
    • Climate Qual Survey internal survey in the Spring of next year
    • 3 weeks faculty/staff 15 questions
    • IRB next Spring
  • Common Ground Book Club Update (Ingrid Ruffin)
    • Discussion led by Dean of the University Libraries Steve Smith, with 20 attendees
  • Webpage Update for http://www.lib.utk.edu/diversity/ (Judy Li and Rabia Gibbs)
    • Judy and Rabia highlighted new changes i.e. Word cloud, Culture Corner, Library residency program
    • New Deadline for the webpage: April during National Library Week April 14-20
    • Email Judy and Rabia with suggested changes
  • Alliance of Women Philanthropists 2012 Giving Circle Grant Update (Sojourna)
    • Grant to bring Half the Sky book and film to campus along with a scholarship is submitted
    • The Grant was not approved. The committee will continue to look for other funding opportunities.