Skip to Main Content

The University of Tennessee

University Libraries

Frequently Used Tools:




Transfer of Library Materials from One Library to Another

Selection Criteria:

Reasons for the transfer of library materials may include available space, obsolescence, lack of use, duplication, and to improve research or access.  Please consult Criteria for Storage and Withdrawal of Materials for more details.

Responsibility:

Transfers are initiated by appropriate Subject Librarians who may consult colleagues, library representatives, faculty, and CDM staff. Large-scale or multi-volume transfers should be discussed in advance with the Collection Development & Management office to allow planning for appropriate work flow.

Procedures:

  1. Piece is identified for transfer by a Subject Librarian.
  2. The Subject Librarian completes a Transfer Form that is sent to the Collection Development Manager.  The piece should be sent with the form (multi-volume transfers need only one form) to CDM office, Room 552, Hodges Library.   
  3. The Collection Development Manager will communicate with appropriate library staff to complete the transfer. All transfers to Storage should be discussed with the Collection Development Manager in advance.
  4. CDM will give the piece to Technical Services & Digital Access to update library records and request any markings to the physical piece.

Last updated July 27, 2007.