Team Vision

The University of Tennessee Library collection is all information that the library makes available to its users. Information resources come in a variety of formats, including materials purchased and retained in the local collection, as well as items obtained through licensed remote access from a commercial vendor, or borrowed from other libraries. Development of the collections is based on the needs of UT students, faculty, and staff. The local collection supports most curricular needs, and the ability to lease or borrow resources complements the in-house collection to support research. Allocation of funds for information resources considers curriculum-related and research needs, taking into account the varied nature of academic disciplines and the strengths of consortial partners. We place priority on supporting the University's areas of research strength as new funds become available.

Because the traditional library model that seeks to collect and retain all needed resources locally is not sustainable, The University of Tennessee Library is commited to providing information resources when they are needed by students and faculty. Our vision of the library collection centers on delivering information, both paper-based and electronic, to the user rather than gathering physical holdings. We integrate consultation with subject librarians, reference assistance, and library instruction into the teaching and learning process. At the same time, collections are a legacy for future generations of students and scholars. We invest in a program of preservation for paper-based materials, and collaborate with the national library and archives community to determine the most viable ways to preserve materials in all formats, including those acquired or accessed in digital formats.

Team Mission

The Collection Development & Management (CDM) Team is comprised of 9 librarians and 8 staff who lead the Library and the campus in selecting and managing information resources that support university teaching, learning, research, and service. Coordinators for Humanities, Social Sciences and Science/Technology lead over 30 librarians who develop and manage the collections. The Team also includes coordinators for Collection Management and Electronic Services, a Collection Development Librarian, the Head of Library Preservation and a Preservation Librarian. The Team is responsible for communications within the Libraries and externally with nearly one hundred Library Representatives from UT academic programs. As collaborators in the process of scholarly communications, the CDM Team engages the academic community in discussions about contemporary information issues such as intellectual property rights, journals cost inflation, and the migration from print to electronic formats.

The CDM Team allocates and manages over $5 million spent for information resources. Subject librarians determine the formats in which resources will be available for library users, review materials that require preservation treatments, evaluate gifts for possible acquisition, determine appropriate locations for the physical collection, replace worn or damaged materials, and cancel or withdraw resources from the collection. CDM staff manage fund data in the acquisitions system according to subject librarian instructions, and they provide information about expenditures. The team collects, synthesizes and distributes data to support collection management decisions, and collaborates with subject librarians to produce collection assessment reports for UTK program reviews and accreditation. The CDM team manages collection projects, including those that involve consortial partner libraries. A service to the University community, the CDM Web pages, located at http://www.lib.utk.edu/~colldev/colldev.html, contain comprehensive information about the collections and collection management practices at the University of Tennessee.

Goals

Link Collection Development to Campus Needs and Priorities for Information Access

1. Develop and implement strategies to revise collection policy statements. (Subject Coordinators, Collection Management Coordinator)

2. Determine areas of focus for collection assessment and work with subject librarians on implementation. (Subject Coordinators, Collection Management Coordinator)

3. Give special attention to pre-tenure faculty to identify their information needs, to provide orientation about local collection development practices, and to make materials in all formats available in support of their instruction and research. (Subject Coordinators, Library Outreach, CDM Team)

4. Hire and train a humanities coordinator. (CDM Team, Others in library)

5. Determine subject areas that require additional attention from subject librarians. Consider factors such as changing university goals and programs, as well as current subject responsibilities and workloads. Request to fill needed positions. (CDM Advisory Group)

6. Collaborate with library and university colleagues to pursue opportunities for sharing collection development and management activities with library units outside the administrative scope of the University Libraries. (CDM Team Leader, Dean of Libraries)

7. With Library Systems investigate and experiment with ways to include in the UT online catalog the titles of journals that are accessible through full text databases to which the Library subscribes. (Electronic Services Coordinator)

8. With campus faculty and subject librarians compare options for accessing publishers' complete full text files in contrast to purchasing subscriptions to individual titles. (Team Leader and Subject Coordinators)

9. Promote campus awareness of scholarly communications and collection issues through liaison with academic departments, research groups and offices, and campus development staff . (Team Leaders for CDM and Library Outreach, CDM Team, Subject Librarians)

10. Make the Journals Database accessible via the NT network. (CDM Office- Delight Jobe, Electronic Services Coordinator, Systems)

Design and Implement a Preservation Program

11. Plan and conduct a physical condition survey of the collection. (Preservation Librarian, Preservation Matrix)

12. Develop a long-range preservation program plan for the Library. (Head of Outreach and Preservation, Preservation Librarian, Preservation Matrix)

13. Develop a plan for raising public awareness about preservation issues. (Head of Outreach and Preservation, Preservation Librarian, Preservation Matrix)

14. Update the Disaster Preparedness Manual for the Library. (Preservation Librarian)

15. Strengthen the Library conservation program. (Preservation Librarian, Preservation Staff, Preservation Matrix)

16. Develop and implement a plan to clean Hodges stacks regularly. (Preservation Librarian)

17. Include preservation policies and procedures on the CDM Web pages. (Preservation Librarian and CDM Office-Jayne Rogers)

18. Develop procedures for Subject Librarian review of brittle books, including options available for replacement. (Preservation Librarian, Collection Management Coordinator)

19. Keep and report appropriate preservation statistics. (Preservation Librarian)

20. Develop and implement a process for placing incoming gifts of materials in the freezer before they are reviewed for retention by subject librarians. (Preservation Librarian, CDM Staff-Dale Gray, Aleksandra Bass)

21. Hold an open house at Hoskins Library once the Storage and Preservation collections are prepared for new additions. (Head of Library Outreach and Preservation, Preservation Librarian, Preservation Staff)

Manage the Collections to Make Optimal Use of Campus Resources

22. Develop collection management procedures for ongoing retention review of library materials. (Collection Management Coordinator, Subject Coordinators)

23. Identify collection growth rates in the stacks to determine when shelf space shortages in each LC area are likely to occur. Develop retention review plans and goals based on data collected. (Team Leader)

24. Prepare collection management data that can be used by the campus community to describe the UT collections and resources that support the collections (e.g. use data, endowments, networked resources expenditures, expenditures by subject and fund, cataloging and acquisitions data, etc.). Establish mechanisms for disseminating data. (Team Leader, Head of Library Outreach and Preservation, Collection Management Coordinator, Electronic Services Coordinator)

25. Add to CDM data page on the team website to include appropriate collection management statistics. (Electronic Services Coordinator, CDM Office-Delight Jobe, Jayne Rogers)

26. Create an orientation program for new subject librarians. (Collection Management Coordinator, Subject Coordinators)

27. Participate in cooperative collection development and management projects with the Information Alliance, TENN-SHARE, ASERL, and TALC. (CDM Team, Subject Librarians)

28. Continue development of the IRIS Serials Archive. (Team Leader, CDM Office)

29. Consider holdings of Information Alliance libraries when recommending the purchase of new serial titles. (Collection Management Coordinator, CDM Office)

30. Encourage subject librarians to continue communications with Information Alliance counterparts. (Team Leader, Subject Coordinators)

Support CDM Team Members to Ensure Maximum Productivity

31. Identify training needed for team members and encourage staff participation. Among the training needs that have already been identified are use of the NT system, creation of Horizon reports, and web page graphic design. (Team Leader)

32. Provide Horizon reports training for all CDM team members who need to generate reports from Horizon. (Team Leader, Others in library)

33. With the Dean of Libraries review the CDM team vision, mission, scope of activities, to affirm that these are consistent with library goals, and team member skills to assure that we are making the best use of CDM human resources. (Team Leader)

34. Upgrade computing equipment for team members according to a regular schedule.