Information for Potential Donors to University of Tennessee Libraries
The University Libraries welcomes gifts of materials, within the scope of its collection policies, that support the teaching and research activities of the University. Scholarly materials including manuscripts, recordings, books, and journals generally are appropriate gifts. Outdated textbooks, popular books and magazines, and materials in poor condition generally are not needed.
Collection development in any library depends on the thoughtful acquisition of all materials. The Libraries reserves the right to review all gifts before acceptance. Subject librarians evaluate gifts on a title-by-title basis. To assist in this review, please submit a list of the gift items including author, title, and year of publication. If the donation is sizeable, a representative from the Libraries may schedule a visit to review the collection. Gift inventories must be made by the donor and are not the responsibility of the Libraries.
Once accepted, all gifts become the property of the University Libraries. The Libraries reserves the right to determine retention, location, cataloging, disposition, and other factors relating to the gift. Donors are asked not to place restrictions on these options.
Gifts to the University Libraries are tax deductible. The Dean of Libraries acknowledges all gifts and a receipt is provided for those gifts accompanied by a valuation. To ensure the appropriate documentation of your gift for tax purposes, please complete a GIFT FORM and return it to the Collection Development Office, 552 Hodges Library. If a receipt is desired, it is the donor's responsibility to obtain a valuation of his or her gift. IRS regulations prohibit the University Libraries from providing estimations or appraisals. Inquiries regarding the valuation, reporting and documentation of gifts for tax deduction purposes may be directed to the Libraries Office of Development at (865) 974-0037.
Library Development and Outreach (For additional information on gifts and donations to University Libraries)